Whether you need a simple messaging tool or an all-in-one project management solution, there’s something here for every team. Leveraging the right technologies and promoting a culture of transparency and collaboration throughout your remote teams can make a significant difference in how your teams work together. The seven tips we offered for improving collaboration in remote teams are an excellent place to start, but don’t forget about one of your most important resources – your team members. Additionally, ensure all team members are equipped with the proper hardware and equipment to perform their tasks effectively. By combining BrightWork 365 with Microsoft Teams, you can create a cohesive, efficient, and highly collaborative work environment that drives project success.
Why Do Remote Teams Need Collaboration Tools?
Miro is a great tool for working together online, especially when you’re not in the same place. It has a special feature called an interactive whiteboard that makes online meetings fun and creative. With Miro, you can share your ideas and plans visually with your remote team collaboration team in real-time, just like you would if you were all in the same room. We structured our judgement around additional considerations such as integration capabilities, trustworthy security, file sharing and management, and mobile accessibility clubbed together as Expert Score.
Airtable best features
- Managers need to lead by example, advancing a collaborative and productive work culture.
- It’s an excellent choice for web and software development teams because it has a specific platform for coding digital interfaces.
- Discuss the “why” behind the project you’re having the team take on and give a definitive deadline.
- To create that sense of safety, the team needs to be able to empathize with one another.
Great collaboration can only occur if everyone is prepared, present, and ready. Not allowing time for employees to reset and accomplish individual tasks will hamper productive group interactions. This is especially true for introverts, which make up 56% of the U.S. population, according to the Association of Talent Development.
Perhaps instant messages are useful for quick one-off questions that aren’t urgent. Align your teams and provide a common understanding of what the company is working towards. This common goal helps to align everyone’s efforts and prevents teams from working in silos. When team members understand what they are working towards, they can make better decisions about how to prioritize their work and how to allocate resources.
In addition to messaging, Microsoft Teams supports video conferencing, screen sharing, and live meeting features, which are essential for remote and hybrid teams. The platform is known for its robust security features, making it a secure choice for industries that require compliance with regulations like HIPAA or GDPR. Start by implementing cloud-based collaboration platforms like BrightWork 365, which seamlessly integrates with Microsoft 365, allowing teams to access and share documents in real-time. This PPM tool allows project managers to track tasks and monitor progress, ensuring that everyone stays on the same page. BrightWork 365 integrates with a collaboration hub such as Microsoft Teams, facilitating quick communication and decision-making, reducing delays. Fellow is one of the best collaboration tools for remote teams as it helps you run effective meetings.
Accept if they are not available at that time and avoid the ‘this could have been an email’ sentiment by making calls succinct and collaborative. Yet, expect most colleagues to say yes since 40% of remote employees miss spontaneous, in-person meetings with their co-workers, according to Hubspot’s 2022 Hybrid Work Report. These ongoing micro collaborations are a great way to build rapport, connection, and ideation opportunities. ClickUp’s multi-purpose task management system is a great option for wide-reaching teams working on large-scale projects.
- With ClickUp, teams can manage projects, have meetings online, and share documents easily.
- Not only that, but you can also track the progress of your tasks and projects using Gantt charts to ensure successful output.
- Fellow offers tons of team meeting agenda templates, so you don’t have to start from scratch each time you meet.
- These ongoing micro collaborations are a great way to build rapport, connection, and ideation opportunities.
Its channels allow you to find the right people in one place for specific tasks. With businesses seeing up to a 30% boost in productivity using cloud collaboration tools, adopting the right solution ensures your remote team stays connected, efficient, and organized. Among these, Virto Calendar App stands out for its versatility and focus on teamwork within Microsoft Teams. Unlike traditional calendar tools, Virto Calendar App allows you to integrate multiple shared calendars into one central view. It’s perfect for tracking team schedules, project timelines, and meetings in real time—all without having to jump between platforms. Team members may suffer from feelings of isolation, and communication may be stilted due to lack of face-to-face interaction.
How to choose the right team collaboration tools
Selecting the right collaboration software is a big decision, and it’s crucial to consider several factors before making your choice. The tool you select will directly impact your team’s productivity, communication, and overall effectiveness. To help you make the best decision, here are some key aspects you should keep in mind as you evaluate different options. The collaboration software should allow you to scale up easily, whether by adding more users, increasing storage, or unlocking premium features.
Best Collaboration Software and Tools for Teams in 2025
It makes working together smooth and efficient, no matter where team members are. Additionally, Slack’s integrations with various tools and apps further enhance its utility for remote workers. From Google Drive to Trello to Zoom, these integrations enable seamless workflow management and facilitate collaboration across different platforms.
Assign a due date to a project, and it automatically appears on your content calendar, allowing you to easily view the project status, assigned date and due date all in one place. Furthermore, with Visme’s brand wizard tool, you can create your branding assets, such as brand colors, brand fonts and logo, and save them in “My Brand.” Whenever a team member uploads something to Visme, it becomes accessible to everyone on the team from any location. Visme’s “My Files” feature gives you complete control over uploading, managing, editing andorganizing your files. You have the option to upload files from your device or access files from Google Drive, DropBox or One Drive. You’ll find a separate category for interactive presentation templates in Visme’s library.
Effective file management is one of the most important aspects of any professional design workflow. It’s easy for files to get lost or forgotten about, especially if you have a team working on the same project. Your remote team may be spread across borders, but their connection should be strong enough to tackle any project together. Try a number of team bonding activities to help your team members get to know each other better. This means the learning curve can be steeper than usual because different people may need to learn new skills, processes and technologies. By this point, you should have identified what’s causing your remote team to be less productive.
Recent industry insights reveal that organizations leveraging Asana have seen project completion rates improve by up to 40% and a significant reduction in missed deadlines. Its free plan, which offers unlimited boards, makes it an ideal starting point for teams of any size, enabling them to streamline workflows without the pressure of immediate financial commitment. In our post-pandemic world, where remote and hybrid models have become the norm, these tools are critical.
It relies on digital tools for communication, project management, and resource sharing. Platforms like Slack, Google Drive, and Zoom facilitate real-time and asynchronous collaboration, enabling teams to stay connected, aligned, and productive. These popular collaboration tools have become integral to how teams communicate and work together, whether they are in the same office or spread across the globe.
Benefits of Collaboration Tools
Airtable is a hybrid of spreadsheet and database, allowing teams to organize work, projects, and ideas in a flexible, easy-to-use platform. It’s a fantastic tool for managing workflows, tracking inventories, and arranging project tasks. With these tools, remote workers can quickly identify bottlenecks and inefficiencies and visualize data.